Clandestine Events + Experiences
Incentive Travel
& Experiential Production
The Work

The rooms
people spend years
talking about.

Reputation-stakes experiences, designed down to the individual, for rooms full of people who have already seen everything.

Fourteen years · 200+ events · Multiple repeat clients
clandestine-events.com
What We Do

Big operators have scale.
Concierges have taste.
We have both, and the discretion
to hold them together.

When the room has to land, and your name is on whether it does, that is the work we were built for.

Most of what we do is the part nobody sees and everyone feels. The seating that created the conversation. The welcome that told each person they were expected specifically. The night that peaked at exactly the right moment and held it. The save, at 2 a.m., that the guests never knew happened.

It is not logistics. Logistics is the floor. This is judgment, taste, and access, applied to moments where getting it wrong is felt by everyone in the room.

They blew the effing doors off. Supreme client service, edgy creative, solid event management. There is not a curved ball they cannot catch.
Richard Weston-Smith  · Teleflex
How It Actually Works

A thousand options.
One clear call.

An incentive trip is not a shortage of choices. It is a flood of them. Every destination, every property, every excursion, every vendor, every gift, every seat, all arriving at once, all of it your name on the decision. The job is not to add more options. It is to make the right one obvious.

That is the whole of it. We do the research, vet every option, and pressure-test each one against what is right for this specific group. We bring you the shortlist with the reasoning built in. You make the call. Every decision is informed, considered, and defensible, because the homework is already done. You walk into the room looking like the person who saw it clearly. Because you did.

A Few Rooms
Aramco · F1 AustinTitle sponsor VVIP night · Circuit of the Americas

A night for energy executives who have been everywhere.

Aramco came to us with their top global clients in town for the Grand Prix, almost no runway, and one instruction: not another corporate hospitality dinner. These are people who have attended every major event in the world. For an audience like that, impressive is the floor. We built a night they could not have seen coming, inside a private paddock footprint, on brand and on time when there was barely a week to build it.

The point was never the lineup. It was that every choice reflected the world these guests actually live in, not the world a planner imagines they live in. That distinction is the entire job.

Fire performers at a private estate night, F1 weekend
Gainbridge · F1 Miami & IndyCarUltra-high-net-worth hospitality · Repeat engagement

The same guests, a different sport, the same standard.

Repeat VVIP hospitality across F1 Miami and IndyCar for an ultra-high-net-worth audience. Premium suites finished and personalized so each guest felt expected specifically, live experiential moments built into the space, and a guest experience designed so the brand never had to say a word about itself. The room did the talking.

Repeat is the word that matters. You do not get invited back into rooms like these unless the first one landed.

Graffiti artist spray-painting a full-size F1 car live at the Paddock Club, F1 Miami Watch · F1 Miami, Paddock Club

A full-size F1 car, graffitied live at the Paddock Club, F1 Miami.

Private Group RetreatMulti-day · The part nobody sees

The standard holds when no one is watching.

The guests never knew their space from the night before had not been cleaned. The hotel's crew had walked off mid-job and left it. We caught it before a single guest could, stayed on the property until it was made right, and held the line when the staff tried to leave it unfinished. The guests walked in the next morning to a room that was exactly as it should be, and never had a reason to think otherwise.

That is the work that does not show up in a recap deck. Anyone can book a beautiful venue. The difference is whether someone is there, awake, at the moment it quietly goes wrong, protecting people who will never know they were protected. At this level, that is not a nice-to-have. It is the whole thing.

The Swag That Isn't SwagF1 · NBA All-Star · Across programs

Not a logo on a tote. A moment they watched get made for them.

A custom hat bar built live on site, where guests chose and shaped their own. A graffiti artist painting an original piece for each couple in real time, then shipped to their door weeks later, so the feeling arrives a second time, at home. For the NBA in San Francisco, local airbrush artists let guests design a basketball to take home, personalized on the spot.

The thread is always the same: source the destination, not the catalog, and make it personal enough that it ends up on a desk or a wall five years later. That is the difference between swag people leave in the hotel room and swag people keep.

Live custom hat bar, guest shaping a hat on site Watch · The Custom Hat Bar, Nashville

The custom hat bar, shaped live on site for each guest.

Private Investor Group · New Orleans4 nights · 24 UHNW guests · Peak Mardi Gras · Full city sellout

The brief most people decline.

Four nights, peak Mardi Gras weekend, every hotel in the city sold out and the streets closed. We sourced a full-floor buyout, built a private hospitality lounge, arranged a cocktail experience with a New Orleans historian, secured VIP parade viewing, set them up on their own Bourbon Street balcony followed by a private second line, and put the entire group on their own float in the Krewe of Tucks. By the last day they had experienced a version of New Orleans most people who live here never get to access.

Private group with a New Orleans brass band on Bourbon Street, Mardi Gras

The group with their own brass band, French Quarter, Mardi Gras morning.

"It could not have been any more epic or awesome. We are all so depressed we are not still in New Orleans. We are all ready to go back tomorrow."

Written from the airport, the morning after, before anyone had slept


The Through-Line

Incentive and experiential travel
is the home court.

Sourcing destinations no one in the room has been to. Designing the welcome, the recognition moment, the excursions, and the one night that becomes the story people tell three years later. Reading what a specific group of high performers will actually feel, and building down to the individual, the right drink in the room before anyone asks for it. It is the part of this work that cannot be templated, and it is the part we love most.

NBAFormula 1AramcoGainbridgeIndyCarLVMHGoogleHyosung President's ClubChâteau d'Esclans
Let's Talk

If there is a room
that has to land,
let's build it.

Every group is different, which is the whole point. The first conversation is simply about who is in the room, what is at stake, and what you want them to feel when it is over. Everything else follows from that.

Tell us about the trip. We will tell you what it could be.

Kelley Troia · kelley@clandestine-events.com · Clandestine Events + Experiences